Purchasing Executive

Full time

We are looking for a passionate and dynamic Purchasing Executive to join our team in Dublin, Ireland. In this role, you will be responsible for securing hotel space for offers and confirmed business to the leisure group market and ensuring that the product offered is within the budget and standards of quality required for each market and client. This comprises of monitoring and managing group bookings and allocations in order to maintain and build relationships with our suppliers. You will work as part of a collaborative, international team, creating memories that last a lifetime for our clients and their customers.

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About the Team

Tour Partner Group is a leading DMC for the UK, Ireland, the Nordics and Baltics. We bring together more than 300 destination specialists, designing B2B travel for Groups and FIT. Along with our MICE division, HORIZONS by Tour Partner Group, we are the experts in creating authentic experiences and memories that last a lifetime.

We have offices in London, Edinburgh, Dublin, Copenhagen, and Phoenix. Our mission is to deliver personally tailored, authentic tours. Perfectly.

Your responsibilities

What will I be doing?

Sourcing hotel space within the company’s portfolio for booked groups and for offers
Acquiring a competitive price for our client, within a short turnaround time
Negotiating hotel rates and terms & conditions
Helping achieve an expected margin for the company
Developing relationships with hotels: exchanging feedback, providing updates, identifying ways of presenting group booking requests to each individual supplier to optimise outcome; dealing with supplier book-outs, supporting supplier complaint resolution
Reviewing, monitoring and evaluating sold dates/spaces
Maximising usage of pre-booked space, including allocation and bed-bank management
Monitoring loadings of specific dates/locations and closing them out in the system if necessary
Reviewing, monitoring and evaluating sold dates/spaces
Storing and presenting product knowledge
Liaising with internal clients, i.e. Sales, Central Support, Market Hubs & FIT (where required)
Confirming/cancelling hotel space within the given deadline from confirmed/optional bookings
Running various reports, comparing charts, updating the system if necessary to keep an overview on your allocated areas
Assisting in the placing of group series business within the budgets and standards expected by the client
Use and development of Group Allocation Application to benefit all areas of the company
Supporting the Destination Managers in contracting allocations and series allocations when needed, as well as dealing with/contracting new attractions
Helping Contracting to ensure all contracts are loaded correctly into Tourplan for company wide use
Assisting in building relationships with new and top existing attractions
Create, agree and deliver on production targets as appropriate
To flexibly support team members of the same region (and other regions where business requirements demand) to fulfil their role as and when needed, for business reasons such as productivity, expertise absence, illness etc
Helping Contracting/Yield to set up and release agreed hotel group allocations