Project Co-Ordinator

About the Team

Tour Partner Group is a leading DMC for the UK, Ireland, the Nordics and Baltics. We bring together more than 300 destination specialists, designing B2B travel for Groups and FIT. Along with our MICE division, HORIZONS by Tour Partner Group, we are the experts in creating authentic experiences and memories that last a lifetime.

We have offices in London, Edinburgh, Dublin, Copenhagen, and Phoenix. Our mission is to deliver personally tailored, authentic tours. Perfectly.

Your responsibilities

What will I be doing?

Assist in the coordination and servicing of MICE Groups, site inspections and Fam trips
Assist in creating PowerPoint proposals and Excel costings from a given template
Supporting the events manager with logistical and administrative support
Contact by email or by phone suppliers to enquire availability, rates, confirm bookings and services, and request invoices
Update social media platforms
Update our current CRM platform with new clients and suppliers' data
Assist in the maintenance of our database (including our price grid, venue decryptions and library)
Some overtime evening and weekends may be necessary

Your profile

What skills do I need?

Bachelor's Degree / higher education qualification / equivalent in hospitality or related field
Excellent Computer literacy - Proficiency in MS Office especially PowerPoint and Excel
Previous experience working in a DMC, events company or similar environment advantageous
Full drivers’ licence is an advantage
Ability to carry out various tasks efficiently, comply with instructions and work under pressure effectively
Good attention to detail
Flexibility in day to day job demands, remain focused when priorities and practices changes
Be clear, concise and professional in all communications both written and verbal
Be resourceful and creative when faced with obstacles
Ability to follow up and see project through to completion
Adhere to deadlines
Ability to take full ownership for specific task or project
Genuine, approachable and enthusiastic

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