Purchasing Executive Administrator

About the Team

Tour Partner Group is a leading DMC for the UK, Ireland, the Nordics and Baltics. We bring together more than 300 destination specialists, designing B2B travel for Groups and FIT. Along with our MICE division, HORIZONS by Tour Partner Group, we are the experts in creating authentic experiences and memories that last a lifetime.

We have offices in London, Edinburgh, Dublin, Copenhagen, and Phoenix. Our mission is to deliver personally tailored, authentic tours. Perfectly.

Your responsibilities

What will I be doing?

Sourcing hotel space within the company’s portfolio for booked groups and for offers
Negotiating hotel rates and terms & conditions
Helping achieve an expected margin for the company
Developing relationships with hotels: exchanging feedback, providing updates, identifying ways of presenting group booking requests to each individual supplier to optimise outcome; dealing with supplier book-outs, supporting supplier complaint resolution
Maximising usage of pre-booked space, including allocation and bed-bank management
Reviewing, monitoring and evaluating sold dates/spaces
Monitoring loadings of specific dates/locations and closing them out in the system if necessary
Liaising with internal clients, i.e. Central Support, Market Hubs & FIT (where required)
Storing and presenting product knowledge
Ensuring all contracts are loaded correctly into Tourplan for company wide use
Confirming/cancelling hotel space within the given deadline from confirmed/optional bookings
Setting up and releasing agreed hotel group allocations
Assisting in the placing of group series business within the budgets and standards expected by the client

Your profile